Name:
The Society shall be named the EPiC Golfing Society (Every Professional in Construction ) and was formed in 1977.
Purpose:
To develop Marketing & Networking in Construction.
Membership:
Members are to be associated with the Construction industry and responsible for generating work or providing a professional service to the industry. It is up to the EPiC members to validate a prospective members eligibility prior to proposing them.
Membership shall generally be limited to two persons from any one company, except where a multidisciplinary company is concerned where the committee can agree additional members on a case-by-case basis.
Members must be proficient at playing golf, have a WHS handicap obtained from a minmum of 3 compliant cards and practice the correct etiquette. Prospective members will be referred to the membership committee to establish “professional” status and if sponsored and have a full WHS i.e 20 compliant cards, be invited to join, those without a full WHS will be invited to attend a meeting as a guest, play with a senior member and then on condition that they undertake to forthwith enter at least 6 scores a year be invired to join EPiC. They will not be entitled to win any “silverware” until they had a full WHS handicap. Recruitment at events of new members must be done through the inviting member. i.e. The EPiC Member must be the instigator of said application and not an invite at the event by any other member. Existing members as at the 2023 AGM may opt to continue with a “Society Handicap” but will not be eligible to win any silverware.
From time-to-time, EPiC is approached by word of mouth, the website or social media by a prospective member who may be not known by existing members. In this case, the Secretary will contact the membership committee to establish “professional” status. If approved the Secretary will establish that a valid WHS is in place and and provided these checks are satisfactory the prospective member will be invited to attend a meeting as a guest and play with a senior member prior to being formally invited to join EPiC.
Members with a grievance shall refer the matter to the Secretary in writing who will refer the incident to the Committee for resolution.
Honorary life Vice-Presidents shall be nominated by committee and approved by the AGM from time to time. Vice-Presidents will have performed outstanding service for the Society and will be entitled to free life membership and golf. However, they will be asked to pay for attendance at the AGM and if in employment for their subscriptions and golf.
Every 5 years the outgoing President shall nominate his successor which is to be put to the next AGM for approval. The President who is serving the five-year term will nominate a charity. This charity will receive such funds as the members raise from time to time during his term of office.
Annual General Meeting:
The AGM shall be held in early February in a central location, and members only shall be invited to attend.
The Secretary/Treasurer /Captain shall report on the years activities to the members.
Financial accounts shall be produced annually as at the 31st of December and presented to the members for approval.
A Committee shall be appointed by the members at the AGM and the future policy of the Society agreed at the AGM for implementation by the Committee.
A “Notice of the AGM” is to be issued to all members of the Society together with supporting papers 14 days prior to the meeting. Members who wish to raise items must give written notice to the Secretary 7 Days prior to the meeting.
A subscription for the forthcoming year shall be agreed at the AGM.
Special Meetings:
The Committee “only” may call for an extraordinary meeting if an emergency has arisen that is likely to prejudice the future of the Society. The Committee are expected to deal with all matters between the Annual General Meetings.
Committee:
The membership shall appoint a committee of at least five persons annually. One member shall be the Secretary and one person the Treasurer in addition to the Captain and President and a member’s representative.
The Committee will be responsible for implementing the wishes of the Members as agreed at the AGM.
The number of Committee members shall be flexible to meet the needs of the Society and appointed annually at the AGM.
Committee meetings shall be held regularly during the currency of the year to implement the wishes of the members as agreed at the AGM and manage the day to day running of the society. Meeting may be held in person or by virtual/electronic methods.
Financial:
The Society shall have a Bank account with a major Bank.
The account shall have three signatories – Treasurer & Secretary and one other – a single signatory may apply up to £2000 and two signatories over £2,000. The Society accounts for Year ending 31st December must be audited annually and presented to the Members at the AGM.
In all other aspects the EPiC year will begin and end at the AGM. Members will be required to renew their subscriptions within 30 days of the AGM or risk losing their access privileges.
Meetings:
The Committee shall formulate a Programme of events and costs for members approval at the AGM.
Captain:
The Captain and Vice-Captain shall be appointed annually at the AGM.
Insurance:
Members are required to provide their own insurance cover for Society events as the Society will NOT be liable for any incident or cost that may arise.
Amended in February 2023 following the AGM on 07/02/23 & February 2026 following the AGM on 27/01/26 & in May 2026 following the Ashridge Committee meeting on 13/05/26 to be ratified at the 2027 AGM
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